State of Nebraska)
County of Seward) ss.
A special meeting of the
Seward County Commissioners was convened in open and public session at 8:30
a.m. on December 5, 2007 in the Seward
Civic Center. Notice of the meeting was posted on the
Courthouse bulleting board and on the Commissioner’s room door. The agenda for all meetings is kept
continually current and is available for public inspection at the County Clerk’s
Office during normal business hours. The
agenda is held open until one business day prior to the meeting for appearance
before the Board. The Board of
Commissioners has the right to modify the agenda to include items of an
emergency nature only at such public meeting.
The Seward County Board of
Commissioners convened on December 5, 2007 at 8:30 a.m.
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Present:
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Chairman:
Members:
County Clerk:
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Joe Ruzicka
Darrell Miller, Scott
Stuhr, Larry Dedic, Mary Koci
Sherry Schweitzer
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The Chairman noted that the
public meeting information is posted as required by law and available for
public distribution if requested.
The Pledge of the
Allegiance was recited.
The main purpose for this
special meeting held today is to hear presentations by the firms submitting proposals
for a possible new or renovated jail/law enforcement center. The following is a synopsis of information
from each of the groups presenting.
The Durrant
Group
The first proposal to be
heard was from the Durrant Group of Des Moines, Iowa.
Michael Lewis, Mike Moran and Don Swanson from the Durrant
Group presented information about their firm.
Also in attendance was Dan Spiry from BVH
Architects who is a local design firm from Lincoln, Nebraska
asked by Durrant to work in cooperation with
them. The Durrant
Group is a National Justice Specialist. They showed a power-point presentation
that highlighted their process in the design and planning of a facility. Both firms noted local (Lincoln) ties. They planned and designed the current
Lincoln/Lancaster County Justice Center and also the Douglas County
Justice Center. They would have staff to help with training
personnel for the transition to a new building.
They quoted fees as
follows:
Initial services to develop
a basic concept plan: $18,000-$24,000
Bond Issue Assistance:
$6,000
Fees subject to passing of
bond issue and construction approval: 7
- 7.5% (Greenfield
(new bldg)) or 8.5 - 9% (addition & renovation)
Reimbursable expenses-
Mileage, meals, travel, and printing
All amounts will be credited
back into the project expenses.
DLR Group
Martin Berglund and Joseph
F Haines of DLR Group, Omaha,
Nebraska presented information on
their firm. They specialize in criminal
justice projects. They would do most of
the planning/designing, construction and administration themselves. They would employ other specialists for
electrical/mechanical engineering and also for security and food services. Locally, they were involved in the Saline
County Jail construction and presently are involved with the construction in Hall County. They discussed building efficiencies that
they look into when designing jails.
They stated they design buildings to fit the environment and area. They stated they help in informing the public
wisely in regard to passing a bond issue and also budgeting for costs
associated with a larger building. They
listed 8 county jail projects, at least 25 Nebraska school district projects and over
125 School projects nationwide completed by their firm.
The quoted the following
fees:
They use a Task Fee
Approach which is Time multiplied by Hourly Rate = Fee.
They state their fee is not
driven by the cost of construction.
No incentive to design an
expensive Facility.
All “Reimburseables”
included, except bid documents.
Carlson West Povondra
Al Povondra,
Vshal Khanna, Mike West,
and Sean Wuller presented information on their firm
of Omaha, NE. They stated they are a medium-sized firm who
has completed 24 years of jail design and other county work design. They currently are hired for the new
Saunders, Cass, and Platte County Law Enforcement facilities. They also presented many courthouse
renovations they have been chosen to do.
They showed their 21-step process.
They presented information that many factors need to be included in
planning a jail facility such as utility choices which they showed options to
provide costs savings for that portion of a project.
Fees if bond does not
pass: $6850.00
Fee if bond does pass: 6.9% of construction costs.
The Commissioners recessed
until 12:07 p.m.
The Commissioners
reconvened at 1:00 p.m.
The Commissioners continued
to hear presentations from architectural firms who submitted proposals for the
proposed jail project for Seward
County.
Goldberg, Sullivan & McCrerey
Larry Goldberg of Goldberg,
Sullivan and McCrerey of St. Joseph, MO and Brad Kissler of Cannon Moss Brygger of
Grand Island led discussion. Kissler will be working in cooperation of Goldberg,
Sullivan & McCrerey. They have worked on over 40 projects involved
with county projects and most recently, working on a Boone County
Courthouse/Jail Project renovation. They
stated that they have never had change orders in excess of 2% in any of their
projects. They showed their process of a
successful jail project. Goldberg also
stated they put 5 year warranties for their projects; for metal cells, 10 year
warranties. He stressed that they accept
budget responsibility. They stated they
normally charge between 7.5 and 8.5% range and once a budget is set, they state
a stipulated amount that does not change due to normal project overages. Normal reimbursable costs would be charged
also.
Davis Design and Rossler
International
Mike Wachal
of Davis Design, Lincoln, Nebraska led discussion and stated they have
a full range of engineering services available.
Wachal stated that adding Rosser International
would help immensely since they are justice facilities planning and programming
specialists. Paul (PJ) Docka was present for Rosser. Also with them was Gregg
Smith of Davis Design who would be the project architect and help with the bond
process, if chosen for the project. They
stated they have worked on the North Platte 911 Center and other State justice
agencies. Locally, they have just
finished the Memorial Health Care Systems in Seward and Southeast Community
College of Milford. Fees for the project
were listed as $15,000 for programming, evaluations, meetings, etc. with $8,000
being credited back to the project when (if) a bond issue passes. They also listed a 6.5% fee of construction
costs plus reimbursable expenses. They
stressed that they are budget driven for each building they propose. They also stated that they could use the
Design-Bid-Bond method of the Construction Management at Risk method (CM@Risk).
Prochaska & Associates
Mike Wicht,
Director of Client Services for Prochaska &
Associates led their presentation. Also
present was Don Prochaska, Scott Lundberg, and Steve
Riley of the firm. They first mentioned
that they recently completed the Butler County Jail renovation and are currently
working on the Cuming County Jail Project.
They said rural Nebraska
is their core business. They have all
the engineering services in-house and so they said they will not sub-contract
out. They said they would include Seward
County Officials in the design of the project.
They said they work well with Nebraska Jail Standards and said their
Single Source Accountability of housing all services makes working well. They said they could help with site
selection, bond passage and design services and budget. They explained the “Design-Bid-Build” method
vs. the “Design-Build” method. They
prefer “Construction Management (CM@Risk) because there is a
guaranteed maximum price and offers the least financial uncertainty. Pre-Design/Preliminary Planning will be
around $12,000 - $15,000. Bond issue
assistance is included. Basic design fee will be approximately 7%. Reimbursables will
be billed in addition so that total will be approximately 7.5%. They also described their bond campaign
processes. Butler County Sheriff Mark Hecker was also present and described the process he used
to get a bond issue passed. Butler County
went from a 10-bed facility to a 28-bed facility.
Known items on the agenda
for December 11, 2007 are as follows:
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9:00 a.m.
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Convene and announce Open
Meetings Law
Pledge of Allegiance
Discuss/Action - Approve
minutes of December 4th & 5th, 2007
Discuss/Action - GA
Case(s)
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9:30 a.m.
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Discuss/Action – Open
bids for Motor Grader
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10:00 a.m.
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Discuss/Action – Award
bid for Rural 911 signs
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10:30 a.m.
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Discuss/Action - Board of
Equalization - Convene and announce Open Meetings Law
Discuss/Action
- Approve minutes of Oct 30, 2007
Discuss/Action
– Greenbelt
Disqualification Protest
Discuss/Action
– Decisions on above protests
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Other Business Matters
to Address When Time Allows
Discuss/Action –
Public/Officials/Boards
Commissioners Reports
Discuss/Action – Auth. Public
Transit Coordinator to advertise for public hearing for project of financial
assistance being sought for purchase of new bus
Right of Way Request(s):
Discuss/Action – Accept
Sheriff’s Fees and mileage for Sept 2007 - $1,810.52 and $667.59
Discuss/Action – Accept
Sheriff’s Fees and mileage for Oct 2007 - $1,716.50 and $877.99
Discuss/Action – Accept
Dist Court Fee Report for Nov 2007 - $1,849.66
Discuss/Action – NPPD
Transmission Line
Discuss/Action
–Courthouse Hours for Christmas Eve
Discuss/Action – E911
Interlocal Agreement discussion
Discuss/Action –
Courthouse West Annex facility changes
Discuss/Action – Appoint
Member to Board of Adjustment
Discuss/Action – County Commissioner and Public Defender
Salary for 2009-2012 term
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Move by Miller and seconded
by Koci to adjourn at 4:25 p.m.
Affirmative vote: Miller,
Koci, Dedic, Stuhr, Ruzicka Motion
Carried.
State of Nebraska)
County of Seward) ss.
I, Sherry Schweitzer, the
undersigned County Clerk of Seward
County, Nebraska do hereby
certify the foregoing minutes are true and are part of the official records of
this office.
IN WITNESS WHEREOF, I have
hereunto set my hand and affixed my official seal this 11th day of
December 2007.
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________________________
Clerk
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________________________
Chairman
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